For survey respondents
You have been sent a survey — here is what happens to the answers
Your employer has commissioned a study of how the workplace is used. Danadot is the tool that collects and compiles the answers.
This page is not the legal information
Your employer is the controller for the study and is the one who must inform you under data protection law. This page explains how the tool works — it does not replace your employer's information and does not take precedence over it. Where they differ, your employer's information applies.
What the survey asks about
The questions are about how you work: where you do different parts of the job, how often you are in the office, what activities your day consists of, and how well the premises work for them.
The survey does not ask about your performance, and it is not a basis for assessing individual employees.
Who sees your answers
Your employer receives the results compiled, not individual answers. Reporting is at group level, and a group with too few answers is not reported on its own — it is merged into a larger one.
The reason for that rule is simple: the compilation must not be readable backwards to an individual.
Where the data is processed
The answers are processed in zone A — the separate operating environment that carries surveys only, kept apart from the app where the results are later used. The servers are within the EU/EEA.
Backups are taken of that environment and form part of the processing. A copy can therefore remain for a time after a record has been changed or deleted. That is true of any system that is backed up.
How long the answers are kept, and who at your employer sees what, is set out in your employer's information. That is your employer's decision.
If you would rather not answer
Taking part is a matter between you and your employer. Danadot sends the invitation and receives the answers; whether and how you take part is for you and your employer to settle.
Who to ask
Questions about why the study is being done, what the results will be used for and how your data is handled go to your employer — the employer is responsible.
Questions about the tool itself, such as a link that does not work, can be put to us.